CONSULTANCY ANNOUNCEMENT: AADCP II PPMSU Senior Project Officer

Duties and Responsibilities Lead identification, preparation, initiation, and implementation of projects pertaining to AADCP II work streams. This includes development of terms of reference/ scope of work, procurement, and implementation oversight as well as development/drafting of reports for projects that are not contracted to implementers. Provide technical and management support for ASEAN project design and implementation, which includes: Facilitating meetings with ASEC desk officers in identifying and developing project concepts, and prepare project concepts and proposals accordingly; Facilitating meetings among ASEC key personnel and AADCP II team on the initial stage of the activities and further steps to be undertaken; Assisting relevant ASEC desk officers in the preparation stage of the activities i.e. development of project proposals, terms of reference, project costing, procurement (including bid review and tender assessment), contracting, etc; Providing guidance to project stakeholders, including ASEC desk officers and project implementers to ensure common understanding and expectations; Providing guidance for the selected consultants/organisations in consultation with relevant ASEC desk officers prior to the commencement of the activities; Coordinating and liaising with the selected consultants/organisations to conduct their tasks, monitor progress of the tasks, development of reports and its finalisation which may involve proofing, redrafting, assessing progress against project milestones (inception, draft, and final reports) and organizing meetings/ forums/ workshops; Proactively identify ways to enhance project sustainability, visibility and dissemination of project outputs/ benefits; Identify practical measures to incorporate gender equality and social inclusion in the design, implementation and monitoring of AADCP II projects. Proactively build and maintain effective, collegial and harmonious work relationships with ASEAN desk officers, ASEAN Member State representatives and other stakeholders; Maintain appropriate and...

Vacancy Announcement: SENIOR OFFICER PROGRAMME COOPERATION AND PROJECT MANAGEMENT

Duties and Responsibilities: The Senior Officer would be expected to share among the other existing Senior Officers some of their portfolio, support the capacity building of AMS on project proposal development, facilitate the development and implementation of M&E mechanisms of ASEAN Cooperation Projects, support the implementation of PCPMD strategic plan, and play an active role in strengthening the project management framework (PMF) in ASEAN Secretariat. Reporting to the Assistant Director/Head of PCPMD, the Senior Officer shall: Manage the day to day activities of staff supervised by this position. Assist the Head of Division in managing, planning and supervising tasks and activities of staff Conduct annual performance appraisal for staff, map training, and professional development activities for staff Support the strategic development of ASEAN programmes and projects Assist the Head of Division in facilitating and coordinating the smooth implementation of multi-sectoral programmes and projects, including liaising with Dialogue Partners, other external partners and implementing agencies Provide inputs into the design of ASEAN development cooperation programmes, in consultation with Dialogue Partners and other external partners, implementing agencies, CPR and other ASEC Departments/Directorates/Divisions Prepare reports on the progress of multi-sectoral programmes to ASEAN Member States, Dialogue Partners and other external partners Support and coordinate the mid-term review and evaluation of multi-sectoral programmes Assist the Head of Division in maintaining a strategic approach to resource mobilization, including: Identify areas of synergy or overlap across all sectors to allow coordinated resource mobilization Monitor the project pipeline and coordinate briefings for donors on priority areas for funding Liaise with the External Relations Divisions to ensure that funding priorities are effectively communicated to donors Facilitate trainings...

Vacancy Announcement: KNOWLEDGE MANAGEMENT ADVISOR

THE ASEAN SECRETARIAT INVITES ALL CANDIDATES TO APPLY FOR THE FOLLOWING VACANCY: KNOWLEDGE MANAGEMENT ADVISOR Tasks and Activities Under the overall guidance of the Deputy Secretary-General for Community and Corporate Affairs Department (DSG CCAD) and direct supervision of the Director of Corporate Affairs Directorate (DIR CAD), the Knowledge Management Advisor is part of the KM Core Team. KM Advisor will be responsible for fostering and managing relations with both the internal and external stakeholders on the knowledge and document management services, as well as advising ASEC in matters related KM as necessary. The KM Advisor shall perform the following tasks: KM Capacity Building Work closely with the KM Core Team to ensure that the systems are mainstreamed throughout ASEC in systematic and appropriate process; Provide training and coaching to the KM Core Team members on strategic KM framework and standards so that ASEC is able to achieve and maintain KM maturity level; Help promote knowledge sharing across all ASEC Departments; Liaise with KM Function Team, staff members and stakeholders to ensure that KDMS will be fully utilized; Provide policy advice related to KM; Provide inputs and support in the design and delivery of KM training programmes; Identify, analyze and prepare risk mitigation plan and manage anticipated resistance; KM Policy and Strategy Development Lead the development of corporate KM policy and document management sharing; Provide substantive inputs to shape the development of KM strategy, standard and tools; Contribute to relevant knowledge exchanges to promote KM objectives; In collaboration with Information Technology and System Division (ITSD) and the to-be-selected consultancy firm, provide inputs in the design, architecture, and creation of essential...

Vacancy Announcement: Knowledge Management Advisor

THE ASEAN SECRETARIAT INVITES ALL CANDIDATES TO APPLY FOR THE FOLLOWING VACANCY: KNOWLEDGE MANAGEMENT ADVISOR Background: The ASEAN Secretariat (ASEC) was established in February 1976 by the Foreign Ministers of ASEAN. Currently staffed with about 370 people, the mission of ASEC is to initiate, facilitate and coordinate ASEAN stakeholder collaboration in realizing the purposes and principles of ASEAN as reflected in the ASEAN Charter. ASEC is the delegated central repository of all ASEAN documents. Over the years, many documents including legal instruments, agreements, protocols, blueprints, plan of actions etc. have been adopted and concluded by ASEAN. Although there has been an accumulation of documents, no corresponding Knowledge and Document Management System has been developed to effectively and efficiently retrieve, share and distribute information/knowledge to both internal and external stakeholders. ASEC is currently in the process of designing and developing a Knowledge and Document Management System (KDMS) and establishing a KM Core Team to manage the to-be-established KDMS. The roles of KM Core Team include: Publishing and storing all approved, validated document in the system Developing KM strategy, policy and SOPs; Conducting inventory of ASEC existing information artifacts and quality control of contents in KDMS; Designing incentive and promoting the culture of knowledge sharing in ASEC; and Developing and executing overall ASEC KM strategy including transforming information into knowledge. Therefore, the ASEAN Secretariat is seeking qualified candidate to apply for the position of Knowledge Management Advisor to support its KM Core Team in carrying out their assigned tasks effectively. This position is supported by the ASEAN-Australia Development Cooperation Program Phase II (AADCP II) as part of the program’s commitment to...

Vacancy Announcement: Project Officers ASEAN Connectivity

THE ASEAN SECRETARIAT INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS WHO ARE CURRENTLY RESIDING AND RECRUITED IN INDONESIA TO APPLY FOR THE POSITION OF ASEAN-AUSTRALIA DEVELOPMENT COOPERATION PROGRAM (AADCP) PHASE II PROJECT OFFICER FOR ASEAN CONNECTIVITY (2 Positions) Background: The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their 27th Summit in November 2015. Along with the ASEAN Community Vision 2025, also adopted at the same Summit, they call for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible. The Master Plan on ASEAN Connectivity (MPAC) 2025, which was adopted by ASEAN Leaders at their 28th ASEAN Summit on 6 September 2016, seeks to add value by complementing and synergising efforts under the ASEAN Community Blueprints 2025 and ASEAN sectoral work plans. In the implementation of the MPAC 2025, ASEAN Member States are supported, among others, by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II. (AADCP II is a long-term (2008- 2019), AU$57 million program that supports ’ASEAN’s goal of deepening regional economic integration. AADCP II has assisted ASEAN in a number of strategic initiatives for Connectivity, such as the review and development of strategic action plans including the development of the...

Vacancy Announcement: AADCP II Contracts Officer

THE ASEAN SECRETARIAT INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS WHO ARE CURRENTLY RESIDING AND RECRUITED IN INDONESIA TO APPLY FOR THE POSITION OF ASEAN-AUSTRALIA DEVELOPMENT COOPERATION PROGRAM (AADCP) PHASE II CONTRACTS OFFICER Background: As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of Southeast Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base. In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States have adopted the AEC Blueprint. The Australian Government is pleased to support implementation of the AEC Blueprint through the ASEAN-Australia Development Cooperation Program (AADCP) II. The Contracts Officer will support the AADCP II and work closely with the General Legal Affairs Division of the ASEAN Secretariat pertaining to all aspects in the development and management of agreements and contracts related to procurement of goods/services and personnel for AADCP II and other legal support services for the Secretariat. Duties and Responsibilities: The Contracts Officer’s duties will cover, but are not limited to, the following: 1. Assist in negotiating, drafting and finalizing agreements and contracts. 2. Provide technical and oversight support relating to finance management and program expenditure of the agreements and contracts under AADCP II. 3. Monitoring contract performance and advising compliance with the contract terms and conditions. 4. Maintain and update all procurement files and records and other contracts. 5. Provide assistance...