Vacancy Announcement: KNOWLEDGE MANAGEMENT ADVISOR

THE ASEAN SECRETARIAT INVITES ALL CANDIDATES TO APPLY FOR THE FOLLOWING VACANCY: KNOWLEDGE MANAGEMENT ADVISOR Tasks and Activities Under the overall guidance of the Deputy Secretary-General for Community and Corporate Affairs Department (DSG CCAD) and direct supervision of the Director of Corporate Affairs Directorate (DIR CAD), the Knowledge Management Advisor is part of the KM Core Team. KM Advisor will be responsible for fostering and managing relations with both the internal and external stakeholders on the knowledge and document management services, as well as advising ASEC in matters related KM as necessary. The KM Advisor shall perform the following tasks: KM Capacity Building Work closely with the KM Core Team to ensure that the systems are mainstreamed throughout ASEC in systematic and appropriate process; Provide training and coaching to the KM Core Team members on strategic KM framework and standards so that ASEC is able to achieve and maintain KM maturity level; Help promote knowledge sharing across all ASEC Departments; Liaise with KM Function Team, staff members and stakeholders to ensure that KDMS will be fully utilized; Provide policy advice related to KM; Provide inputs and support in the design and delivery of KM training programmes; Identify, analyze and prepare risk mitigation plan and manage anticipated resistance; KM Policy and Strategy Development Lead the development of corporate KM policy and document management sharing; Provide substantive inputs to shape the development of KM strategy, standard and tools; Contribute to relevant knowledge exchanges to promote KM objectives; In collaboration with Information Technology and System Division (ITSD) and the to-be-selected consultancy firm, provide inputs in the design, architecture, and creation of essential...

Vacancy Announcement: Knowledge Management Advisor

THE ASEAN SECRETARIAT INVITES ALL CANDIDATES TO APPLY FOR THE FOLLOWING VACANCY: KNOWLEDGE MANAGEMENT ADVISOR Background: The ASEAN Secretariat (ASEC) was established in February 1976 by the Foreign Ministers of ASEAN. Currently staffed with about 370 people, the mission of ASEC is to initiate, facilitate and coordinate ASEAN stakeholder collaboration in realizing the purposes and principles of ASEAN as reflected in the ASEAN Charter. ASEC is the delegated central repository of all ASEAN documents. Over the years, many documents including legal instruments, agreements, protocols, blueprints, plan of actions etc. have been adopted and concluded by ASEAN. Although there has been an accumulation of documents, no corresponding Knowledge and Document Management System has been developed to effectively and efficiently retrieve, share and distribute information/knowledge to both internal and external stakeholders. ASEC is currently in the process of designing and developing a Knowledge and Document Management System (KDMS) and establishing a KM Core Team to manage the to-be-established KDMS. The roles of KM Core Team include: Publishing and storing all approved, validated document in the system Developing KM strategy, policy and SOPs; Conducting inventory of ASEC existing information artifacts and quality control of contents in KDMS; Designing incentive and promoting the culture of knowledge sharing in ASEC; and Developing and executing overall ASEC KM strategy including transforming information into knowledge. Therefore, the ASEAN Secretariat is seeking qualified candidate to apply for the position of Knowledge Management Advisor to support its KM Core Team in carrying out their assigned tasks effectively. This position is supported by the ASEAN-Australia Development Cooperation Program Phase II (AADCP II) as part of the program’s commitment to...

Vacancy Announcement: Project Officers ASEAN Connectivity

THE ASEAN SECRETARIAT INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS WHO ARE CURRENTLY RESIDING AND RECRUITED IN INDONESIA TO APPLY FOR THE POSITION OF ASEAN-AUSTRALIA DEVELOPMENT COOPERATION PROGRAM (AADCP) PHASE II PROJECT OFFICER FOR ASEAN CONNECTIVITY (2 Positions) Background: The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their 27th Summit in November 2015. Along with the ASEAN Community Vision 2025, also adopted at the same Summit, they call for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible. The Master Plan on ASEAN Connectivity (MPAC) 2025, which was adopted by ASEAN Leaders at their 28th ASEAN Summit on 6 September 2016, seeks to add value by complementing and synergising efforts under the ASEAN Community Blueprints 2025 and ASEAN sectoral work plans. In the implementation of the MPAC 2025, ASEAN Member States are supported, among others, by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II. (AADCP II is a long-term (2008- 2019), AU$57 million program that supports ’ASEAN’s goal of deepening regional economic integration. AADCP II has assisted ASEAN in a number of strategic initiatives for Connectivity, such as the review and development of strategic action plans including the development of the...

Vacancy Announcement: AADCP II Contracts Officer

THE ASEAN SECRETARIAT INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS WHO ARE CURRENTLY RESIDING AND RECRUITED IN INDONESIA TO APPLY FOR THE POSITION OF ASEAN-AUSTRALIA DEVELOPMENT COOPERATION PROGRAM (AADCP) PHASE II CONTRACTS OFFICER Background: As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of Southeast Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base. In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States have adopted the AEC Blueprint. The Australian Government is pleased to support implementation of the AEC Blueprint through the ASEAN-Australia Development Cooperation Program (AADCP) II. The Contracts Officer will support the AADCP II and work closely with the General Legal Affairs Division of the ASEAN Secretariat pertaining to all aspects in the development and management of agreements and contracts related to procurement of goods/services and personnel for AADCP II and other legal support services for the Secretariat. Duties and Responsibilities: The Contracts Officer’s duties will cover, but are not limited to, the following: 1. Assist in negotiating, drafting and finalizing agreements and contracts. 2. Provide technical and oversight support relating to finance management and program expenditure of the agreements and contracts under AADCP II. 3. Monitoring contract performance and advising compliance with the contract terms and conditions. 4. Maintain and update all procurement files and records and other contracts. 5. Provide assistance...

IT EXPERT/ JAVA PROGRAMMER

Duties and Responsibilities: The following shall cover the duties and responsibilities of the IT Expert/ Java Programmer: Maintain and update the ASEAN Tourism Professionals Registration System (ATPRS), develop manual and user guide for ATPRS, and provide troubleshooting service; Develop, maintain and update the database of ASEAN Tourism Professionals; Develop, maintain and update the database for master trainers, master assessors, national trainers, national assessors, training and education institutions, and certification institutions; Develop, maintain and update the database of MRA-TP references, including toolboxes; Publish monthly and annual information on the registry status; Ensuring the safety, security and confidentiality of the data and the ATPRS system; Conduct awareness workshop, relevant trainings, and support activities related to promoting the ATPRS utilisation; Report to and provide support as needed by the ASEAN Tourism Professionals Monitoring Committee (ATPMC). Competencies and Qualifications: Advanced university degree (Master’s degree or equivalent) in computer science, information systems, mathematics, statistics or related field with minimum of 5-year experience in planning, designing, developing, implementing and maintening of moderate to large-scale web-based information systems, particularly Java-based platforms. Or first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree; Demonstrated experience in developing medium- to large-scale website using high level programming languages specifically Java / J2SE / J2ME programming language, Eclipse software, Tomcat Apache and IIS web service; Knowledge of information technology/information management, particularly in in MSSQL Server, MySQL Server and other Relational Database Management System, analysis, database design and programming; Significant exposure to and demonstrated proficiency in all aspects of programming and analysis, including IT Infrastructure, Windows and Linux operating system, database backup mechanism and synchronization, structured/object-oriented design, relational systems, scripting and query languages, document design...

[Re-advertised] IT AND REGISTRATION EXPERT

Duties and Responsibilities The following shall cover the duties and responsibilities of the IT and Registration Experts: Maintain and update the ASEAN Tourism Professionals Registration System (ATPRS), develop manual and user guide for ATPRS, provide troubleshooting service; Develop, maintain and update the database of ASEAN Tourism Professionals; Develop, maintain and update the database for master trainers, master assessors, national trainers, national assessors, training and education institutions, and certification institutions; Develop, maintain and update the database of MRA-TP references, including toolboxes; Publish monthly and annual information on the registry status; Ensuring the safety, security and confidentiality of the data and the ATPRS system; Conduct awareness workshop, relevant trainings, and support activities related to promoting the ATPRS utilisation; Report to and provide support as needed by the ASEAN Tourism Professionals Monitoring Committee (ATPMC).  How to apply Send your application to AADCP II Admin/Personnel, ASEAN Secretariat, 70A Jalan Sisingamangaraja, Jakarta 12110 or email to: personnel@aadcp2.org highlighting your suitability and potential contribution to the position together with a detailed CV, website development portfolio, and certified true copies of educational certificates obtained. Please indicate on the subject heading: Application for IT and Registration Expert. Application papers should reach the ASEAN Secretariat by 29 April 2016 Previous applicants need not reapply as their previous submissions will be considered. The Selection Committee’s decision is final and only shortlisted candidates will be notified. For More Information...