Needs and Objectives
The goal of this project is to advance the smart and sustainable cities development by bridging the investment gaps for city projects.
As a result of the project, that ASCN and other ASEAN cities would have better understanding and make informed decisions about appropriate financing options and strategies for smart city initiatives.
Reporting
All reports will be submitted based on AADCP II Guidelines for Contractors in draft format to the ASEAN Connectivity Division of the ASEAN Secretariat (with a copy to AADCP II) and, following the ASEAN Secretariat approval, in final form. All outputs and reports must be suitable for publication, although the decision on publication
lies with the ASEAN. The timing of delivery is indicative and can be adjusted when the consultant’s work plan is developed, subject to mutual agreement.
The consultant will also provide regular (bi-weekly, monthly or as agreed with the ASEAN Secretariat) summation of activities undertaken and issues that have arisen. These will be submitted to the ASEAN Connectivity Division and AADCP II via email.
Financial reports will be submitted at invoicing in line with a payment schedule to be specified in the SSA.
Project Management
This project will be managed by ASEAN Connectivity Division of the ASEAN Secretariat. The consultant should be responsible for organising and conducting the scheduled activities in collaboration with the host countries and the ASEAN Secretariat.
The project will be funded through AADCP II until the end of 2022. Beyond 2022, support for this project will be provided through AADCP II’s successor program, the Australia for ASEAN Futures (Economic & Connectivity) program, upon approval.
Scope of Services
The consultancy will be undertaken over a continuous effective period of 16 calendar months with approximately 79 person weeks of professional services. Work will commence immediately after contract signing.
Bidding
Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components.
The Technical component should present the following information:
- A brief discussion indicating the bidder’s understanding of the needs of the project;
- A brief analysis of key issues;
- A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
- A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
- Staffing and management plan;
- A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
- CVs of all proposed experts;
- Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken;
- Examples of previous work as Annexes to the proposal.
The Financial component should specify:
- Professional fees of expert(s);
- Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost;
- Applicable taxes such as VAT, GST, PPN. See Section XI point 3 for an additional note on tax liability.
Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEAN Secretariat rates.
Submission of Application
Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with ‘Development of ASEAN Smart City Investment Toolkit’ as the subject via email to tender@aadcp2.org, no later than 12 September 2022 at 05:00pm Jakarta time.
For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/
Any queries on the TOR should be sent to contact@aadcp2.org with the subject line:” Query ‘Development of ASEAN Smart City Investment Toolkit’.
TERMS OF REFERENCE FOR DEVELOPMENT OF ASEAN SMART CITY INVESTMENT TOOLKIT