Duties and Responsibilities
- Manage the day to day activities of staff supervised by this position.
- Assist the Head of Division in managing, planning and supervising tasks and activities of staff
- Conduct annual performance appraisal for staff, map training, and professional development activities for staff
- Conduct research, study and recommendations on current and emerging issues across APSC’s sectors with a particular focus on political-security and ASEAN external relations issues based on the request of ASEAN Member States and other divisions in the APSC Department;
- Prepare policy briefs based on studies/researches;
- Prepare and craft situational reports on current and developing global and regional issues;
- Mobilise resources in collaboration with ASEAN Member States and other divisions within the ASEAN Secretariat to support research on priority areas as needed and directed;
- Establish links with other research institutions and think-tanks in the region and beyond on issues pertaining to political-security and external relations matters;
- Undertake work relevant to the ASEAN Outlook on the Indo-Pacific (AOIP), as well as promoting cooperation with ASEAN’s external partners along the areas of cooperation identified in the AOIP, in collaboration with the relevant Division(s); and
- Support the undertaking of cross-pillar and cross-sectoral work on issues facing ASEAN.
Minimum Qualifications, Experience and Competencies (Skills, Knowledge, Attribute)
Education and Work Experience
- Advanced degree (Master’s or equivalent degree) in International Relations/Political Science/Strategic Studies/International Law or appropriate related field from a reputable university with minimum six (6) years extensive research experience.
- Solid knowledge and experience in results-based project management and monitoring and evaluation (M&E) will be an asset.
- A sound understanding of international and regional issues, and knowledge of, and commitment to ASEAN ideals.
- Proven experience in public policy development and negotiation, and in working closely with government officials.
- Familiarity with the working of international organizations and diplomatic procedures and protocols.
- Demonstrated skills in problem solving, planning and the development of policies and procedures.
- Demonstrated good interpersonal skills, ability to develop and maintain sound working relationships with public and private sector organisations, stakeholders and partners, and work effectively with people at all levels of the organisations.
- Proven ability for accuracy under stressful conditions and adherence to deadlines.
- English proficiency and computer literacy are pre-requisites for this position.
- Experience in cross-cultural environment and international settings is an advantage.
- Candidate must be an ASEAN national.
Core Competencies
- Accountability. Taking personal responsibilities and honouring commitments for all delegated assignments within prescribed time, budget, quality standards and in compliance with organizational rules and procedures.
- Planning and Organization Skills. Ability to plan and organize work load, schedules and priorities and make most efficient use of time, facilities, materials, equipment, and other resources to ensure that all duties and tasks are fulfilled effectively.
- Communication and Coordination skills. Ability to express thoughts, ideas and facts clearly in both verbal and written forms; to listen carefully to others; and to consult and coordinate with relevant parties to ensure all important matters are informed and shared appropriately.
- Information Literacy & Knowledge Management. Ability to locate, evaluate, and use effectively needed data and information to promote information and knowledge sharing and dissemination to enrich the organization and enable co-workers to be updated at all times.
- Multi-cultural Skills. Ability to interact and work together harmoniously with peoples from different nationalities, cultures, backgrounds, gender, etc.
- Teamwork Skills. Ability to work together and build synergy through cooperation’s and collaboration with colleagues to ensure organizational goals are met effectively.
- Continuous Learning. Ability and willingness to keep abreast of new developments on subject matter and make continuous improvements to ensure that his/her knowledge and skills remain relevant to his/her current post.
How to apply:
Send your application via email to: personnel@aadcp2.org highlighting your suitability and potential contribution to the position you are interested in together with a detailed CV, including a recent passport-sized photograph and completed Employment Application Form, which can be downloaded at https://asean.org/wp-content/uploads/2022/02/01-ASEC-Employment-Form-2022.doc (Note: copies of educational qualifications will only be required to be produced by shortlisted applicants). Please indicate on the subject: Application for SO AMD APSC
Application should reach the ASEAN Secretariat by 30 December 2022 at 17:00 Jakarta time (GMT +7). Only short-listed applicants will be notified.
Applications not made using the Employment Application Form will not be considered.