Needs and Objectives
The project will assess the current state of play in business registration and licensing processes in AMS focusing on the issuance and usage of UBINs to streamline the processes. It is important to note that this project forms part as a preliminary phase to establish regionally comparable and recognised UBINs in the region, in line with the last
component of the Work Programme, and serve as the fundamentals to advocate for regional cooperation.
The project aims to gain deeper insights and understanding of the current landscape of business registration and licensing processes and procedures in each AMS, focusing on the deployment of UBINs, establish the business case for mainstreaming the usage of UBIN among the agencies and regulatory bodies involved in business registration and licensing, and laying the groundwork for regional cooperation, recommending pilot projects between ready and interested AMS. The said regional cooperation framework should be built on the existing UBIN systems used by the AMS.
In the long run, it is expected that this project will lead to the increased utilisation of digital business identities through UBIN, which in turn will improve cross-border trade for ASEAN businesses, promote trade and investment and access to finance.
The outputs produced through this project serve as the guiding document for the ACCMSME and Task Force to advocate for a regional mandate for the mainstreamed usage of UBIN, at the national level, and accessibility and interoperability of UBINs at the regional level.
Together with AADCP II, the ASEAN Secretariat’s Enterprise and Stakeholders Engagement Division (ESED) seek to engage the services of an entity or firm to support the preparation of the project key outputs, namely: i) Report on leading business registration and licensing practices; ii) Assessment of current registration and licensing practices and the business registration numbering in AMS, focusing on the usage of UBIN in facilitating inter-agency coordination; and, (iii) Benchmarking guidelines towards establishing UBIN in AMS.
Scope of Services
The consultancy will be undertaken over a period of up to 100 person-days, spread out over approximately seven calendar months of professional services. However, given the current circumstances, the duration may be extended for up to 12 calendar months. Work will commence immediately after contract signing.
The number of people working weeks is intended to indicate the amount of relative effort required to deliver the corresponding outputs. The calculation is based on assumption of five person-days per week. Actual time will be agreed in negotiation with the successful bidder.
Bidding
Interested entities are invited to submit a proposal in response to this TOR. This proposal should be in two parts: Technical and Financial components, to be submitted as two separate documents.
The Technical component should present the following information:
- A brief discussion indicating the bidder’s understanding of the needs of the project;
- A brief analysis of key issues;
- A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underline the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
- A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
- Staffing and management plan;
- A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
- CVs of all proposed experts;
- Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken; and,
- Samples in soft copy attached to the application (or website link to samples) of relevant past work/ reports.
The Financial component should specify:
- Professional fees of expert(s);
- Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost; and,
- Applicable taxes such as VAT, GST, PPN. See Section IX point 3 for an additional note on tax liability.
Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services.
Submission of Application
Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Benchmarking Guidelines on Unique Business Identification Numbers in AMS – Phase I” as the subject via email to tender@aadcp2.org , no later than 2 October 2022 at 05:00pm Jakarta time.
For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/
Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: “Query: Benchmarking Guidelines on Unique Business Identification Numbers in AMS – Phase I.”