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TENDER ANNOUNCEMENT: Developing Training Program and Materials for the ASEAN Good Agriculture Practices for Fruits and Vegetables (ASEAN GAP) Certification

Needs and Objectives

The overall goal of this project is to support the implementation of the ASEAN GAP. Following the development of the ASEAN GAP standard and its adoption in AMS, this project is expected to establish and promote the adoption of the supporting mechanisms, specifically common certification system in the AMS. It is envisaged that the ASEAN GAP Certification training program will be institutionalised within AMS agriculture training centers.

In the short run, it is expected that that there would be better understanding and capacities of government officials to implement a common certification mechanism in ASEAN and promote uptake of ASEAN GAP. Specifically, that auditors and certifiers will possess the knowledge and skills to undertake the task of certifying ASEAN GAP compliant farms.


The outputs of this project includes the following:
i) Generic training program/curriculum based on the ASEAN GAP Certification Manual, inclusive of the study guides and questions;
ii) Detailed (step by step) trainers’ guide including:

a. “flight plan” (topics to be delivered with prescribed time allocation); and,
b. teaching notes with suggested exercises/activities and corresponding session plans; and,

iii) Set of PPT materials that are ready for uploading

The materials will be tested and validated in a pilot training with GAP certifiers/auditors/inspectors preferably with training background (including those from agriculture training centers) as participants from AMSs with a view that the information and knowledge will be cascaded to others in their respective countries. These training materials should be adaptable and flexible for use in the conduct of both face-to-face and virtual trainings.

Scope of Services

The consultancy will be undertaken for up to a period of 40 working days of professional services within a period of 36 weeks. Work will commence immediately after contract signing.

A contractor composed of up to 2 members, one of whom will be a designated Team Leader, will be hired to implement the project.


Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components, submitted in separate files/envelopes.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CVs of all proposed experts along with a statement of availability, if selected;
  • Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken.

The Financial component should specify:

  1. Professional fees of expert(s);
  2. Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost;
  3. Applicable taxes such as VAT, GST, PPN, etc. See Section XI point 3 for an additional note on tax liability.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Developing Training Program and Materials for the ASEAN Good Agriculture Practices for Fruits and Vegetables (ASEAN GAP) Certification” as the subject via email to tender@aadcp2.org, no later than 29 October 2020 at 05:00pm Jakarta time. Please note that only short-listed candidates will be notified.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/

In addition to the FAQs, a compilation of responses to bidders’ inquiries will be made available, if

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: “Query: Developing Training Program and Materials for the ASEAN Good Agriculture Practices for Fruits and Vegetables (ASEAN GAP) Certification”.


TERMS OF REFERENCE FOR Developing Training Program and Materials for the ASEAN Guidelines on Good Agriculture Practices for Fruits and Vegetables (ASEAN GAP) Certification

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