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TENDER ANNOUNCEMENT: Development of ASEAN Database on Trade Routes and Framework for Enhancing Supply Chain Efficiency

Needs and Objectives

The project aims to address the above challenges by identifying the priority trade routes, and build a database of relevant information on these routes to help AMS determine bottlenecks and identify specific priorities to enhance connectivity within these routes.

This proposed project will also develop an ASEAN supply chain framework (“Framework”). The Framework is a necessary first-step to better understand ASEAN’s supply chain performance gaps, and to identify opportunities and underlying issues and challenges to devise a region-wide action plan. The Framework will also support the gathering of data on supply chain performance and bottlenecks for specific trade routes or economic corridors towards an integrated approach to the development of trade routes.

The long term goal of this project is to enhance logistics competitiveness by improving efficiency and effectiveness of supply chains, as well as lowering supply chain costs in AMS. It is envisaged that relevant ASEAN Sectoral Bodies and AMS would use the database of trade routes and the supply chain efficiency framework to prioritise regional actions to strengthen logistics services and contribute to region-wide connectivity.

The project will benefit two groups of stakeholders:

(i) relevant government officials from increased understanding of a comprehensive ASEAN’s regional supply chain and logistics landscape, enhanced capacity to identify and prioritise trade routes connecting important regional supply chain nodes, and identify and address bottlenecks along the prioritised trade routes to measure and improve ASEAN’s regional logistics and supply chain efficiency. The relevant stakeholders include:

  • Senior Economic Officials’ Meeting (SEOM);
  • Senior Transport Officials’ Meeting (STOM);
  • ASEAN Connectivity Coordinating Committee (ACCC);
  • ASEAN Trade Facilitation Joint Consultative Committee (ATF-JCC);
  • Logistics and Transport Services Sectoral Working Group (LTSSWG);
  • Directors-General of Customs (Customs DG);
  • Directors-General of Immigration Departments and Heads of Consular Affairs Divisions of the Ministries of Foreign Affairs (DGICM);
  • Senior Officials’ Meeting for the ASEAN Ministers on Agriculture and Forestry (SOM-AMAF);
  • Senior Officials’ Meeting on Health Development (SOMHD); and
  • other relevant government agencies; and

(ii) private sector, comprising business associations and councils, manufacturers and logistics services providers, from the insights and recommendations from this project, and in the longer-term from improved logistics and supply chain efficiency. They will be involved in the consultation process to provide relevant information and private sector’s views.

Scope of Services

The consultancy will be undertaken over a continuous effective period of eighteen (18) calendar months with 202 person weeks/months of professional services. Work will commence immediately after contract signing.

Qualifications

In its proposal the bidder should demonstrate:

  • Good understanding and in-depth knowledge of ASEAN, ASEAN Community and ASEAN Connectivity;
  • Thorough understanding, in-depth knowledge and research experience on supply chain, logistics and trade facilitation issues, trends and recent developments in the ASEAN region;
  • National expertise in technical and practical issues related to supply chain, logistics and trade facilitation in AMS
  • Experience working and having established networks with, but not limited to, relevant business associations and councils, manufacturers and logistics services providers;
  • Proven track-record in working with multi-stakeholder in a participatory manner, including high-
    level government officials, bilateral and multilateral institutions, civil society and non-governmental organisations (NGOs), particularly in consensus building and work plan facilitation;
  • Proven track-record in data collection and information gathering (i.e. survey, research, etc.) and analysis, and framework development;
  • Experience in database development with visual representation of data (VRD);
  • Strong spatial and network analysis, and predictive modelling required;
  • Good understanding of monitoring and evaluation (M&E) of development projects, particularly in outcome setting and identification of performance indicators;
  • Partnership with entities/organisation with in-depth country-level knowledge and expertise is considered favourably; and
  • An understanding of ASEAN Secretariat and AADCPII procedures will be considered added
    value.

Consortiums are welcome to bid for this project.

Bidding

Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CVs of all proposed experts;
  • Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken; and

The Financial component should specify:

  1. Professional fees of expert(s);
  2. Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost;
  3. Applicable taxes such as VAT, GST, PPN. See Section IX point 3 for an additional note on tax
    liability.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and
other supporting documents with “Development of ASEAN Database on Trade Routes and
Framework for Enhancing Supply Chain Efficiency” as the subject via email to tender@aadcp2.org,
no later than Thursday, 2 May 2019 at 05:00pm Jakarta time. Note that the Technical Component
and the Financial Component of the bid should be sent as two separate files.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-
asked-questions/

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: Query ‘Development of ASEAN Database on Trade Routes and Framework for Enhancing Supply Chain Efficiency’.

 

TERMS OF REFERENCE FOR Development of ASEAN Database on Trade Routes and Framework for Enhancing Supply Chain Efficiency

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