NEEDS AND OBJECTIVES
The project would contribute to strengthening of the integration and cooperation agenda of ASEAN’s STI capabilities. This will include supporting all AMS to leverage the use of STI to share knowledge, research and development, technology transfers, as well as the application of STI to addressing ASEAN’s economic and social needs. These may include:
1) Identification of technology and industry needs
2) Strategic technology research and development
3) Industry and ecosystems development
4) Technology transfer issues
5) Technology enterprise issues
It is expected that as a result of this project, COSTI is better able to determine the direction, strategy and framework for the development of ASEAN’s STI sector in the future, specifically in the preparation of the APASTI 2026-2035.
REPORTING
In accordance with Section III and IV above, the consultant is expected to submit the following report:
- Inception Report, which outlines overall approach to the project, activities to be undertaken and their sequencing, outputs and deliverables, staffing and management plan, and project budget;
- Regional Workshop Report; and
- Project Completion Report, which describes project achievements against the project’s original intended purpose and outputs. It is intended to assist in assessing impact, draw out conclusions and lessons learned that may be valuable in designing projects under the Work Plan, as well as propose future activities.
The timing of delivery of these reports is indicative and can be adjusted when the consultant’s work plan is developed, subject to mutual agreement.
All reports will be submitted based on AADCP II Guidelines for Contractors in draft format to the Science and Technology Division (S&TD) of ASEC (with a copy to AADCP II) and, following ASEC approval, in final form. All outputs and reports must be suitable for publication, although the decision on publication lies with the ASEAN.
The contractor will also provide regular (bi-weekly, monthly or as agreed with the ASEAN Secretariat) summation of activities undertaken and issues that have arisen. These will be submitted to S&TD and AADCP II via email.
Financial reports will be submitted at invoicing in line with a payment schedule to be specified in the Special Services Agreement (SSA).
PROJECT MANAGEMENT
This project will be managed by the S&TD Division of ASEC. The consultant should be responsible for organising and conducting the scheduled activities in collaboration with the host countries and the ASEAN Secretariat.
The project will be funded through AADCP II until the end of 2022. Beyond 2022, support for this project will be provided through AADCP II’s successor program, the Australia for ASEAN Futures (Economic & Connectivity) program, upon approval.
SCOPE OF SERVICES
The consultancy will be undertaken over a continuous effective period of six calendar months with at least 355 person days of professional services. Work will commence immediately after contract signing.
The selected consultant may be further engaged to undertake the second phase of the project, which is the development of APASTI 2026-2035, which will be conducted in 2023.
BIDDING
Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components.
The Technical component should present the following information:
- A brief discussion indicating the bidder’s understanding of the needs of the project;
- A brief analysis of key issues;
- A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
- A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
- Staffing and management plan;
- A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
- CVs of all proposed experts;
- Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken.
The Financial component should specify:
1) Professional fees of expert(s);
2) Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost;
3) Applicable taxes such as VAT, GST, PPN. See Section IX point 3 for an additional note on tax liability.
Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.
SUBMISSION OF APPLICATION
Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Development of APASTI 2026-2035: Phase I” as the subject via email to tender@aadcp2.org, no later than 2 September 2022 at 05:00pm Jakarta time (GMT +7).
For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/
Any queries on the TOR should be sent to contact@aadcp2.org with the subject line:” Query ‘Development of APASTI 2026-2035: Phase I’.