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TENDER ANNOUNCEMENT: Mid-Term Review (MTR) of the Master Plan on ASEAN Connectivity (MPAC) 2025

Needs and Objectives

The MTR is expected to enable key stakeholders of the MPAC 2025 to make better informed decisions in improving implementation effectiveness and performance of the MPAC 2025.

Specifically, the MTR will:

  1. Assess overall progress made in delivering the MPAC 2025 and identify indications of advances towards achievement of outcomes;
  2. Identify changes in the context, including evolution and emergence of related work plans, initiatives and frameworks, and determine how they influence implementation of MPAC 2025 at a practical level;
  3. Identify drivers and success factors as well as constraints and challenges that cause delay, lessons learned and areas requiring further work or reform; and
  4. Produce a set of concrete, actionable recommendations to improve overall implementation of MPAC 2025.

Reporting

The consultant is expected to produce reports in accordance with Section III and IV above, including:

  1. Inception Report, which would cover approach, scope, review and evaluation questions, methodology, work plan, timeline, and implementation arrangement.
  2. Workshop/Forum Report, as applicable, describing the event proceedings, notes and recommendations, if any;
  3. Project Completion Report to finalise all project activities completed, capture learning from the project and provide recommendations for follow-on projects relevant to MPAC 2025 implementation.

The timing of delivery is indicative and can be adjusted when the consultant’s work plan is developed, subject to mutual agreement.

All reports will be submitted based on AADCP II Guidelines for Contractors in draft format to the ASEAN Connectivity Division of ASEC (with a copy to AADCP II) and, following ASEC approval, in final form. All outputs and reports must be suitable for publication, although the decision on publication lies with the ASEAN.

The contractor will also provide regular (bi-weekly or monthly, or as agreed with ASEC) summation of activities undertaken and issues that have arisen. These will be submitted to ASEAN Connectivity Division and AADCP II via email.

Financial reports will be submitted at invoicing in line with a payment schedule to be specified in the Special Services Agreement (SSA).

Scope of Services

The consultancy will be undertaken over a continuous effective period of ten (10) calendar months with approximately 84 person weeks of professional services. Work will commence immediately after contract signing.

Bidding

Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan specifying the activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • Detailed CVs of all proposed experts;
  • Brief discussion of the firm’s past experience in undertaking similar work and brief summaries of all projects undertaken; and
  • Examples of previous work as Annexes to the proposal.

The Financial component should specify:

  • Professional fees of expert(s);
  • Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost;
  • Applicable taxes such as VAT, GST, PPN. See Section IX point 3 for an additional note on tax liability.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Mid-Term Review of MPAC 2025” as the subject via email to tender@aadcp2.org, no later than 20 January 2020 at 05:00pm Jakarta time.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: Query ‘Mid-Term Review of MPAC 2025’.

TERMS OF REFERENCE FOR Mid-Term Review of the Master Plan on ASEAN Connectivity (MPAC) 2025

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