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TENDER ANNOUNCEMENT: Mid-term Review of the ASEAN Strategic Action Plan for SME Development 2016 – 2025 (SAP SMED 2025)

Needs and Objectives

The goal of the mid-term review is to assess and ensure effective implementation and the achievement of the objectives of SAP SMED 2025.

It should highlight main achievements and weaknesses; lessons learnt and points out potential avenues for improving the Action Plan in future. Furthermore, the mid-term review is expected to assess changes in context corresponding to current issues for example, 4IR and digitalisation, circular economy, sustainable development goals and most recently, impact of regional/global crisis that threatens the sustainability of businesses especially smaller business, and make recommendations to ensure the relevance of ACCMSME’s works for the remaining of the SAP SMED implementation period.

This project will produce a Report on the MTR of the implementation of the SAP SMED 2025, which is expected to:

  • enable key stakeholders, particularly ACCSME, to make informed decisions in improving implementation effectiveness and performance of the Action Plan;
  • assess overall progress made in delivering SAP SMED 2025, through verification and validation of indicators of completion towards achievement of outcomes;
  • identify changes in the context, taking into consideration current social and economic issues impacting the relevance of SAP SMED 2025;
  • identify drivers and success factors as well as constraints and challenges that cause delay, lessons learned and areas requiring further work or reform; and,
  • produce a set of actionable and concrete recommendations towards improvement of the SAP SMED 2025 and moving it forward.

Outputs

The main output of this project is the Mid-Term Review Report of SAP SMED 2025. The output will be delivered in stages:

  1. Interim Report, summarising the result of data collection, initial-stage data analysis, desktop reviews and stakeholder consultations (where necessary). The interim report should cover:
    i) An assessment of overall progress made in implementing the SAP SMED 2025 to date;
    ii) Indications of advances towards achievement of outcomes;
    iii) Changes in the context/circumstances affecting implementation;
    iv) Success factors and constraints that cause delay, lessons learned and areas requiring further improvement or adjustment.
  2. Final Report of the MTR – upon consulting the interim findings with stakeholders, the findings would be used as the basis to develop the MTR in two versions, Internal Report and Public Report.
    a) Internal Report containing the complete result of data collection, analysis, desktop reviews and recommendations;
    b) Public Report – a shorter (10-15 pages) version of the internal report, edited and formatted (including design of publication) for general audience.

As part of the context analysis, the MTR has to reflect gender, environmental and social inclusion impacts. The SAP SMED 2025 identified promotion of entrepreneurship and human capital development, particularly for youth and women, as one of its desired outcomes. However, the issues mentioned are cross-cutting issues and should be addressed across the strategic goals of SAP SMED 2025. To measure progress against this outcome, the MTR will identify the necessary indicators and use them accordingly in the data collection and analysis. Therefore, the consultant will need to ensure that these issues are included as a best practice in the assessment of existing MSME systems and the formulation of future directions. In particular, the work should reflect equity in access to MSME opportunities between urban and rural dwellers, among different income classes, male and female and youth, but should also include clear guidelines for ensuring that cross-cutting impacts are addressed in the implementation and enhancement of the Action Plan. The MTR may also suggest how issues such as gender equality, women’s economic empowerment, environmental sustainability and social protection can be better articulated in the SAP SMED 2025.

The result of this MTR will help stakeholders determine the next steps to move forward desired outcomes.

In addition to the main outputs, the following reports will have to be submitted:

  1. Inception Report, produced at the inception of the project outlining the conceptual framework and methodology to be used to conduct the mid-term review process, detailed work plan, management plan and budget;
  2. Workshop Agenda for a two-day workshop during which the preliminary assessment and data analysis will be presented and a collective assessment among stakeholders will be facilitated and conducted;
  3. Workshop Report, as applicable, describing the event proceedings, notes and recommendations, if any; and,
  4. Project completion report, to finalise all project activities completed, capture learning from the project and to handover raw data collected throughout project implementation period.

Scope of Services

The consultancy will be undertaken over an effective period of nine calendar months with approximately sixteen-person weeks of professional services. However, given the current circumstances, the duration may be extended for up to 12 calendar months. Work will commence immediately after contract signing.

The number of person working weeks is intended to indicate the amount of relative effort required to
deliver the corresponding outputs. The calculation is based on assumption of 5 person days per week.
Actual time will be agreed in negotiation with the successful bidder.

Bidding

Interested entities are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components, to be submitted as two separate documents.

The Technical component should present the following information:A brief discussion indicating the bidder’s understanding of the needs of the project;

  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CVs of all proposed experts;
  • Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken; and,
  • Samples in soft copy attached to the application (or website link to samples) of relevant past work/ reports.

The Financial component should specify:

  1. Professional fees of expert(s);
  2. Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost; and,
  3. Applicable taxes such as VAT, GST, PPN. See Section IX point 3 for an additional note on tax liability.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Mid-term Review of ASEAN SAP SMED 2025” as the subject via email to tender@aadcp2.org, no later than 29 May 2020 at 05:00pm, Jakarta time.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line:” Query: Mid-term Review of the ASEAN SAP SMED 2025.

 

TERMS OF REFERENCE FOR Mid-term Review of the ASEAN Strategic Action Plan for SME Development 2016 – 2025 (SAP SMED 2025)

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