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TENDER ANNOUNCEMENT: Strengthening ASEAN Cooperation in Minerals – DEADLINE EXTENDED

Outputs

The outputs of this project include the following:

Component 1: DPAMC

  1. An internal DPAMC Report (to be delivered in two stages):
    a) An Interim Report (preliminary desk report) detailing methods, schedules and outline of the report which shall cover: (i) the global context and state of ASEAN minerals development (including investment and exploration policies), (ii) stakeholder map of the minerals development space in ASEAN, (iii) and survey of international experience on successful regional cooperation in minerals development that may be relevant to the ASEAN context; and,
    b) DPAMC Full Report (draft, revised draft, final draft, final) which shall incorporate the findings of the Interim Report, detailed assessment and recommendations on areas of highest potential for regional cooperation in ASEAN and corresponding regional strategies and measures, as well as initial recommendations for AMCAP Phase 2. The final draft of the report shall be presented to ASEAN Member States in order to help them build consensus around the report’s recommendations
  2. DPAMC Public Version which shall be developed based on the adapted Final Full Report.

The consideration of social and environmental issues is mainstreamed through the AMCAP’s programme area on sustainable minerals development, and under the purview of the ASOMM Working Group on Sustainable Minerals Development (WGSMD). The AMCAP III Phase 2 will include a strategy and programme area to specifically address sustainable development of mineral resources. Thus, the DPMAC should reflect on these concerns and make appropriate recommendations.

Component 2: Scoping Study of AMDIS

The Report should contain:

  • Clarification of the purpose of the AMDIS;
  • Needs analysis of AMDIS’ main audience, and a general stakeholder analysis;
  • Assessment of the current AMDIS to understand how and where it responds (or fail to respond) to the above needs, and identify issues and problems to be addressed;
  • Description of data/content requirements for a new/ enhanced AMDIS, taking into consideration the needs of the various audience and stakeholders as well as regional comparability. The requirements should be determined through a Clarification of the purpose of the AMDIS;
  • Needs analysis of AMDIS’ main audience, and a general stakeholder analysis;
  • Assessment of the current AMDIS to understand how and where it responds (or fail to respond) to the above needs, and identify issues and problems to be addressed;
  • Description of data/content requirements for a new/ enhanced AMDIS, taking into consideration the needs of the various audience and stakeholders as well as regional comparability. The requirements should be determined through a consultative process to ensure that all stakeholders/ users agree on the data they want to store, along with the meaning and interpretation of the data elements;
  • Identification of data sources and feasible collection strategies/ mechanisms to ensure data accuracy, timelines and accountability. Similar to the above, the data sources and mechanisms should be consulted with and agreed upon by the relevant stakeholders;
  • Design of tools for data collection such as data templates and report generation templates;
  • Description of roles and responsibilities amongst stakeholders in the data collection, analysis, quality assurance, data upload, and maintenance/ management (both content and system) of the overall AMDIS; and,
  • Recommendation and suggestions for next steps in the enhancement of AMDIS.

The findings will be presented through the following:

  1. MDIS Interim Report which shall consist of: (i) review and assessment of the current AMDIS, and, (ii) gaps analysis (scoping and conceptual design of an enhanced AMDIS) and to consider findings from DPAMC Interim Repor
  2. AMDIS Report (draft, revised and final) which shall incorporate the findings of the AMDIS Interim Report as well as recommendations on the content and design of enhanced AMDIS.

Bidding

 Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components, submitted in two separate documents.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CVs of all proposed experts;
  • Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken.

The Financial component should specify:

  1. Professional fees of expert(s);
  2. Management and/or operational fees (if any), which include all costs incurred by the  person/entity/company for internal coordination, communication, travels and any other associated project management cost;
  3. Applicable taxes such as VAT, GST, PPN.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Scope of Services

The consultancy will be undertaken over a continuous effective period of 18 calendar months with the two components being undertaken concurrently.

Specifically, the consultancy will take approximately 30 person weeks (150 person days) for Component 1 (DPAMC) and 18 person weeks (90 person days) for Component 2 (AMDIS) of professional services. Work will commence immediately after contract signing.

A maximum of two teams of consultants will be hired to implement the project. While interested consultants can bid on one work area, preference will be given to those who can demonstrate competency to do both.

Submission of Application

Bidders should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Strengthening ASEAN Cooperation in Minerals” as the subject via email to tender@aadcp2.org, no later than 5 June 2020 at 05:00pm, Jakarta time.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/

In addition to the FAQs, a compilation of responses to bidders’ inquiries can be seen here: https://bit.ly/3dSFf3J. As the compilation is updated to reflect additional questions, bidders may wish to revisit the link once in a while.

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line:” Query on Strengthening ASEAN Cooperation in Minerals.”

 

TERMS OF REFERENCE FOR Strengthening ASEAN Cooperation in Minerals

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