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TENDER ANNOUNCEMENT: Technical Assistance to the ASEAN Secretariat’s Energy and Minerals Division to Support the ASEAN Energy Regulators Network’s Role in Multilateral Power Trade

Needs and Objectives

Among the responsibilities of the EMD is to support the formulation and implementation of ASEAN regional integration policy in energy including providing inputs into the development of sectoral workplans. The proposed technical advisory services will enhance EMD’s capacity to support AMS on initiating multilateral electricity trading in the APG, including a recommended institutional design for AERN or an alternative regulatory mechanism. EMD will have better understanding of actions required to further support the development of enabling regulatory institutions to establish multilateral electricity trading in the APG.

The expected outcomes of the proposed project are as follows:

  1. Augmented technical capacity of the EMD through access to timely advice and information;
  2. Establishment of a design for a relevant and functional regulatory, and coordination mechanism that is aligned with the requirements of an ASEAN MPT; and,
  3. A more responsive AERN as evidenced by the increase in the number of strategic and productive
    joint activities within the next five years.


The project will have two components with corresponding outputs:

  • A study that will assess MPT regulatory networks in place in other parts of the world and provide specific recommendations for further development of AERN as an institution as well as the basic requirements for a national regulatory agency to support MPT. The paper/study would be roughly 40-60 pages in length.This will contain the following:
    • Description of the international examples of regional regulatory institutions (corresponding to the ones on the MPT Feasibility Study), regulatory networks and other collaborative bodies that focus on regulatory issues. It would include, but not limited to, the following specific elements:
      • How and why did the institutions develop? How do regulatory networks (e.g.,National Association of Regulatory Utility Commissioners (NARUC), Council of European Energy Regulators (CEER) work with (and/or fill different roles from)regional regulators (e.g., Federal Energy Regulatory Commission (FERC), Agency for the Cooperation of Energy Regulators (ACER))?
      • What are their roles and responsibilities?
      • What authorities do they have (if any)? How are these authorities enforced?
      • How are they funded and staffed?
      • What is their relationship with other institutions?
      • What is their relationship with national (or local) institutions?
    • Analysis and connection of the international examples with AERN and ASEAN needs, with the aim of providing specific recommendations for further development of AERN as an institution and future work including enhancing future capacities. It will discuss ways in which AERN could potentially evolve, based on the international examples but tied explicitly to ASEAN needs. The focus would be on AERN’s role in the development of the APG, in particular MPT, but also other relevant areas (e.g., developing cross-border transmission lines, integration of renewables into the grid, design of AERN functions that also consider its potential role as an enabling institution for the Trans-ASEAN Gas Pipeline project andoverall cooperation in the ASEAN gas market).
  • Advisory support to EMD in relation to the MPT (with outputs to be determined). This serviceprovides support for EMD in undertaking their priority activities, which may include technicalassistance, advisory, training and mentoring support. This includes up to 30 (thirty) days of home-based, on-call service, to be delivered based on tasks requested by EMD. A written Work Order willneed to be agreed upon by EMD, the Consultant and AADCP II, prior to the provision of each tasks/assignment covered by this service.

Scope of Services

The consultancy will be undertaken over a maximum period of 90 person days of professional services. Work will commence immediately after contract signing. Individual contractors will be hired to implement the project.


In its proposal, the bidder must demonstrate the following qualifications:

  • Tertiary qualifications in Engineering, Energy Management, Industrial Organisation, Economics, Public Management, Organisational Development, Development Management, or any other sustainability related field;
  • Proven track record in energy policy research, activity design and delivering technical assistance, including needs assessment, and effective capacity-building, related to institutional development preferably with energy agencies and institutions in AMSs;
  • Expertise providing analytical and advisory services related to institutional building and development, specifically in the context of regulation and regulatory mechanisms, and regional/cross-border mechanisms of cooperation;
  • Knowledge of the ASEAN energy and power systems and issues;
  • Involvement in designing multilateral power trade systems;
  • Experience in policy making and providing policy advice to governments and having considerable
    exposure and network with energy agencies, particularly in AMSs;
  • Understanding of ASEAN and its work on economic community building;
  • Proven experience in dealing with senior government officials, parliamentarians and other identified
  • Good computer skills with adequate knowledge of multi-media presentation and dissemination of output sand documentation;
  • Proven ability for accuracy under pressure and adherence to deadlines; and
  • Proven skills in writing and conversing in English.


Interested individual consultants are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components, submitted in separate files.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CV of expert;
  • Brief discussion of expert’s past experience in undertaking similar work and brief summaries of all
    projects undertaken.

The Financial component should specify:

  1. Professional fees of expert, including individual daily rates for on-call, advisory services
  2. Management and/or operational fees (if any), which include all costs incurred by the person for internal
    coordination, communication, travels and any other associated project management cost;
  3. Applicable taxes such as VAT, GST, PPN, etc. See Section XI point 3 for an additional note on tax

Activity costs for expert and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Technical Assistance to the Energy and Minerals Division to Support the ASEAN Energy Regulators Network’s Role in Multilateral Power Trade” as the subject via email to tender@aadcp2.org, no later than 24 October 2019 at 05:00pm Jakarta time. Please note that only short-listed candidates will be notified.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: “Technical Assistance to the Energy and Minerals Division to Support the ASEAN Energy Regulators Network’s Role in Multilateral Power Trade”.

TERMS OF REFERENCE FOR Technical Assistance to the ASEAN Secretariat’s Energy and Minerals Division to Support the ASEAN Energy Regulators Network’s Role in Multilateral Power Trade

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