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TENDER ANNOUNCEMENT: Terms of Reference Capacity Bldg ASEAN GAqP

Needs and Objectives

The overall goal of this project is to support the implementation of ASEAN GAqP.

The expected outcome of this project would be having better understanding and capacities of government officials to harmonise and promote uptake of ASEAN GAqP in AMSs.

Scope of Services

The consultancy will be undertaken over a period of 50 working days of professional services. Work will commence immediately after contract signing.

A contractor composed of 2-3 members, one of whom will be a designated Team Leader, will be hired to implement the project.


In its proposal, the bidder/bidding team must demonstrate the following qualifications:

  • Post graduate degree in Fisheries, Aquaculture, Veterinary Medicine or any related field;
  • Proven track record in policy research, survey, activity design and delivering technical assistance, including needs assessment, and effective capacity-building, related to fisheries and aquaculture, preferably in ASEAN or in the AMSs;
  • Knowledgeable on the different GAqP programs being implemented worldwide, including the ASEAN GAqP;
  • Extensive experience in curriculum development, instructional systems design and knowledge management;
  • Skills and involvement in the development of practical and user-friendly training materials and tools for different target groups;
  • Thorough understanding and good knowledge of IEC approaches, and training methods/tools suitable for non-native English speakers;
  • Proven good track record in relevant consultancy work in the AMSs or ASEAN, particularly in the areas of agriculture and trade;
  • Understanding of ASEAN and its work on economic community building;
  • Proven experience in dealing with senior government officials, parliamentarians and other identified stakeholders;
  • Good computer skills with adequate knowledge of multi-media presentation and dissemination of outputs and documentation;
  • Proven ability for accuracy under pressure and adherence to deadlines; and
  • Proven skills in writing and conversing in English.

A thorough understanding of ASEAN, ASEC and AADCPII procedures will be considered added value.


Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components, submitted in separate files/envelopes.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CVs of all proposed experts;
  • Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken.

The Financial component should specify:

  1. Professional fees of expert(s);
  2. Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost;
  3. Applicable taxes such as VAT, GST, PPN, etc. See Section XI point 3 for an additional note on tax liability.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Developing Training Program and Materials for the ASEAN Guidelines on Good Aquaculture Practices (ASEAN GAqP) for Food Fish” as the subject via email to tender@aadcp2.org, no later than 28 March 2019 at 05:00pm Jakarta time. Applicants should also mail/courier 3 (three) copies of the above mentioned documents to ASEAN-Australia Development Cooperation Program Phase II, ASEAN Secretariat 2nd floor, Jl. Sisingamangaraja 70A, Jakarta 12110, Indonesia, within 5 (five) working days of the submission deadline. Please note that only short-listed candidates will be notified.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked- questions/

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: “Query: “Developing Training Program and Materials for the ASEAN Guidelines on Good Aquaculture Practices (ASEAN GAqP) for Food Fish”.


TERMS OF REFERENCE FOR Developing Training Program and Materials for the ASEAN Guidelines on Good Aquaculture Practices (ASEAN GAqP) for Food Fish

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