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TENDER ANNOUNCEMENT: Work Planning Assistance for the Initiative for ASEAN Integration (IAI) 2021-2025

Needs and Objectives

The project will contribute to regional growth and stability through stronger participation of CLMV countries in ASEAN integration. With the availability of the new Work Plan, it is envisioned that the IAI Task Force, in close coordination with Senior Government Officials of CLMV, will be able to guide the implementation and monitoring of the actions specified in the new IAI Work Plan.

Outputs

Component 1:

i) A draft IAI Work Plan (2021-2025) – an initial draft after the presentation of the outcomes of the national consultations and the conduct of regional workshop 1; and a revised draft after consolidating results of the regional workshop 2 and stakeholders’ forum. The draft Work Plan should at least contain these following sections:

  • Executive Summary
  • Introduction
  • Strategic Framework
    • Context and Approach
    • Strategic Goals and Priority Areas
  • Implementation Mechanism
  • Monitoring and Evaluation Framework

The new Work Plan will also consider relevant M&E and reporting requirements in the ASEC systems, if any. The structure, terminologies and M&E arrangements of the Work Plan will be designed to promote synergy and ease of reporting.

Component 2:

i) Implementation plan for each of the five strategic areas that provides a mapping of projects for each action (not including enabling actions) to potential donors and project proponents, which will serve as reference for engagement with key individuals in moving forward the project concepts.

ii) Project proposals developed in the ASEAN project proposal template, excluding budget information, for up to ten project proposals addressing all the strategic areas, with at least a
project proposal per strategic area. Some project proposals may derive from or be informed by the in-depth context assessment and problem analysis, undertaken separately by relevant sectoral experts.

Project Management

The project will be funded by AADCP II and managed by the IAI & NDG Division of the ASEAN Secretariat. The consultant should be responsible for organising and conducting the scheduled activities in collaboration with the host countries and the ASEAN Secretariat.

Scope of Services

The consultancy will be undertaken over a continuous effective period of 18 calendar months with approximately 119 person weeks of professional services. Work will commence immediately after contract signing.

Bidding

Interested consulting firms are invited to submit a proposal in response to these Terms of Reference. This proposal should be in two parts: Technical and Financial components. These two components must be submitted in two separate files/documents.

The Technical component should present the following information:

  • A brief discussion indicating the bidder’s understanding of the needs of the project;
  • A brief analysis of key issues;
  • A methodological discussion of how the bidder proposes to address those needs including assessment of key issues, analytical strategies that will underlie the project, specific techniques to be utilised, and practical discussion of possible limitations in carrying out the project;
  • A detailed work plan that specifies activities to be undertaken, expected outputs and deliverables, resources to be utilised and timing;
  • Staffing and management plan;
  • A discussion on how measures to ensure the future sustainability of the outcomes of the project will be addressed;
  • CVs of all proposed experts; and
  • Brief discussion of firm’s past experience in undertaking similar work and brief summaries of all projects undertaken.

The Financial component should specify:

  1. Professional fees of expert(s);
  2. Management and/or operational fees (if any), which include all costs incurred by the person/entity/company for internal coordination, communication, travels and any other associated project management cost; and
  3. Applicable taxes such as VAT, GST, PPN. See Section XI point 3 for an additional note on tax liability.

Activity costs for experts and participants such as reimbursable expenses for airfare, other travel costs and daily subsistence allowance for workshops, meetings, and all other agreed activities do not need to be included in the Financial Component. These items will be discussed with the preferred contractor during the finalisation of the scope of services. Costs will be based on prevailing ASEC rates.

Submission of Application

Applicants should send their application with a cover letter, materials specified in Section IX above and other supporting documents with “Work Planning Assistance for the Initiative for ASEAN Integration (IAI) 2021-2025” as the subject via email to tender@aadcp2.org, no later than 17 February 2020 at 05:00pm Jakarta time.

For Frequently Asked Questions (FAQ), please visit http://aadcp2.org/aadcp-ii-tender-frequently-asked-questions/

Any queries on the TOR should be sent to contact@aadcp2.org with the subject line: ”Query Work Planning Assistance for the Initiative for ASEAN Integration (IAI) 2021-2025”.

TERMS OF REFERENCE FOR Work Planning Assistance for the Initiative for ASEAN Integration (IAI) 2021-2025

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