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Vacancy: Contracts Officer – AADCP II

Duties and Responsibilities:

The Contracts Officer’s duties will cover, but are not limited to, the following:

  1. Assist in negotiating, drafting and finalizing agreements and contracts for the best interest of ASEAN.
  2. Provide technical and oversight support relating to finance management and program expenditure of the agreements and contracts under AADCP II.
  3. Monitoring contract performance and advising compliance with the contract terms and conditions.
  4. Maintain and update all procurement files and records and other contracts. This include maintaining the database of contracts entered into by ASEAN and other entities.
  5. Provide assistance and guidance to AADCP II and ASEC’s relevant divisions in the improvement of procurement systems of goods and services.
  6. Provide support to the General Legal Affairs Division in carrying out its day to day functions and roles to support ASEAN and ASEC.
  7. When assigned, provide general legal assistance to ASEAN-related bodies (e.g ASEAN Foundation, ASEAN Institute for Peace and Reconciliation, ASEAN Center for Energy, etc.)
  8. Receiving and processing all external request/application for the use of ASEAN name as well as maintaining the database of those request/application(s).
  9. Perform other relevant duties commensurate with the post and as assigned by his/her supervisors and/or higher authorities of the AADCP II and ASEC.

Qualifications and Experience:

  • An advanced university degree (Master’s or equivalent degree) in Law or an appropriate related field or discipline with strong academic background; or a Bachelor’s degree with not less than two (2) years of relevant work experience in dealing with corporate legal issues.
  • Experience and exposure in commercial and business law is preferable.
  • Demonstrated knowledge and policy, research and technical skills in the relevant area.
  • Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
  • Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
  • Demonstrated commitment to collaborative work practices.
  • Proven skills in problem solving in a complex organisational environment and in work planning.
  • Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
  • Excellent command of English, written and spoken.

How to apply:

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates and transcripts, and complete ASEC Employment Application Form* attached with recent photograph. Applications sent without ALL the documents mentioned above will NOT be considered.

Please indicate on the subject heading: Application for Contracts Officer AADCP II.

Application documents should reach the ASEAN Secretariat by 8 December 2020. The Selection  Committee’s decision is final and only shortlisted candidates will be notified.



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