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Duties and Responsibilities:

The Senior Officer would be expected to share among the other existing Senior Officers some of their portfolio, support the capacity building of AMS on project proposal development, facilitate the development and implementation of M&E mechanisms of ASEAN Cooperation Projects, support the implementation of PCPMD strategic plan, and play an active role in strengthening the project management framework (PMF) in ASEAN Secretariat.
Reporting to the Assistant Director/Head of PCPMD, the Senior Officer shall:

  1. Manage the day to day activities of staff supervised by this position.
    • Assist the Head of Division in managing, planning and supervising tasks and activities of staff
    • Conduct annual performance appraisal for staff, map training, and professional development activities for staff
  1. Support the strategic development of ASEAN programmes and projects
    • Assist the Head of Division in facilitating and coordinating the smooth implementation of multi-sectoral programmes and projects, including liaising with Dialogue Partners, other external partners and implementing agencies
    • Provide inputs into the design of ASEAN development cooperation programmes, in consultation with Dialogue Partners and other external partners, implementing agencies, CPR and other ASEC Departments/Directorates/Divisions
    • Prepare reports on the progress of multi-sectoral programmes to ASEAN Member States, Dialogue Partners and other external partners
    • Support and coordinate the mid-term review and evaluation of multi-sectoral programmes
    • Assist the Head of Division in maintaining a strategic approach to resource mobilization, including:
      • Identify areas of synergy or overlap across all sectors to allow coordinated resource mobilization
      • Monitor the project pipeline and coordinate briefings for donors on priority areas for funding
      • Liaise with the External Relations Divisions to ensure that funding priorities are effectively communicated to donors
    • Facilitate trainings and capacity building on ASEAN Project Development for AMS Sectoral bodies, and other relevant organizations/institutions
  2. Support the ASEAN Secretariat Project Management Framework
    • Assist the Head of Division in managing the project appraisal, approval and completion of projects, including:
      • Conduct initial compliance checks of project proposals
      • Formulate and review project proposals, concept papers, and activity terms of reference in consultation with desk officers
      • Manage the pre-appraisal and appraisal process, including acting as secretariat to the Project Appraisal Committee
      • Prepare project documentation for final approval by the Committee of Permanent Representatives to ASEAN
      • Monitor project approvals
      • Verify project completion reports in following with the Guidelines on Closing ASEAN Cooperation Projects
    • Monitor the overall status of ASEAN cooperation projects, including drafting reports and updates on the implementation status and maintaining the project management database
    • Assist the Head of Division in supporting the strengthening of project M&E in ASEAN, including the development of M&E components in project proposals
    • Develop and maintain ASEAN’s / ASEC’s project / program development and management guidelines and methodology including ensuring relevant procedures are appropriate and in line with results-based management principles.
  3. Facilitate and support PCPMD work as assigned by the Head of Division, including servicing and representing PCPMD in ASEAN meetings.

How to apply

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates and transcripts, and complete ASEC Employment Application Form* attached with recent photograph. Applications sent without ALL the documents mentioned above will NOT be considered.

Please indicate on the subject heading: Application for Senior Officer PCPM AADCP II.

Application documents should reach the ASEAN Secretariat by 1 April 2020. The Selection Committee’s decision is final and only shortlisted candidates will be notified.

*ASEC Employment Form can be downloaded at: www.asean.org/opportunities/asec-employment-form




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